Edited and fabricated paperwork
A licence with a changed expiry date, a certificate assembled from another company’s, a signature that no longer matches its file. KeyWho looks for the traces.
Business verification · KYB
Know who.
Before you deal.
Know who you’re doing business with before you commit.
Request documents professionally. Check the company and the people behind them. Keep everything in one place.
- 01Ask
- 02Check
- 03Keep
- Trade licences
- Certificates of incorporation
- VAT certificates
- Passports & ID documents
- Bank letters
- ISO certificates
- Commercial invoices
- Bills of lading
- Certificates of origin
- EUR.1 movement certificates
- Delivery notes
Professional document requests
Take the awkwardness out of asking for documents.
Asking for business documents shouldn’t feel personal. Send a KeyWho link and document collection becomes a standard, professional step in every new business relationship, not a sign of distrust.
- One simple link. Send it by email or share it yourself. No account and no app: they upload from any device.
- Clear expectations. The link lists exactly which documents you need, so nobody has to guess or be asked twice.
- Less friction. A short, guided page in six languages, with a clear confirmation for each document uploaded.
- Secure by design. The link expires and can be protected with a one-time code. Documents are encrypted on arrival.
Why it matters
Every deal starts with a document. Not every document tells the whole story.
Details that don’t add up
A company name spelt differently on the invoice, a licence number that doesn’t match the register, a shipment that contradicts its own bill of lading. KeyWho compares every fact.
The people behind the company
Owners and managers named in the documents are screened against sanctions and PEP lists, with matching that handles transliterated names.
How it works
From documents to a decision, in four steps
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01
Collect the documents
Upload them yourself, or send the company a secure link. They upload their documents from any device, without creating an account. The link expires and can be protected with a one-time code.
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02
Read and check every document
OCR and AI read each page in many layouts and languages. Every field is checked, including formats, dates, expiry and checksums such as IBAN, LEI and passport MRZ, and the documents are inspected for signs of editing.
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03
Cross-check, screen and look up
Names, numbers and addresses are compared across every document in the case. The company and the people named are screened against sanctions and PEP lists, and public registers are consulted where they are available.
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04
Get an explained outcome
Approved, Rejected or Review Required, with a transparent score, every reason behind it, a PDF report and a certificate anyone can check through its QR code.
What we check
Six layers of checks on every case
Built for the paperwork behind real trade and onboarding, in many layouts, countries and languages, with eleven document types ready to use.
Field checks
Formats, dates and expiry, and checksums such as IBAN, LEI and passport MRZ codes.
Cross-document consistency
Company names, numbers, addresses and transaction details compared across every document in the case.
Document integrity
Signs of editing, digital signatures, and QR codes or issuer verification links where the issuer provides them.
Sanctions and PEP screening
Companies and the people named in their documents, with matching that handles transliterated names.
Public registers
Lookups such as GLEIF, EU VIES and UK Companies House where available. Coverage varies by country.
Transparent decision
A score built from weighted signals, and rules that send anything uncertain to a person instead of approving it.
KeyWho supports your decision. It does not guarantee that a company is legitimate. Results depend on the documents provided and on the registers and lists available for each country.
The result
An outcome you can explain and anyone can check
- Clear outcome. Approved, Rejected or Review Required. Never a guess presented as a certainty.
- Every reason shown. The score, the signals that moved it, and the evidence behind each finding.
- Two documents. A one-page certificate to share, and a detailed report for your file.
- Checkable by anyone. Each certificate carries a QR code that opens its public verification page.
- In six languages. English, Arabic, French, German, Italian and Spanish.
An organised record
Every business relationship. Documented.
Deal with more confidence in who is on the other side, and keep the proof. The companies you work with, the documents they submitted and their verification history stay organised in one place. Find what was shared, by whom and when, whenever you need it.
Your next deal shouldn’t start from zero.
- Documents and history together. Each case keeps the documents submitted, who sent them and when, the checks carried out and the outcome.
- Easy to find. Search your cases by company and filter them by outcome, stage and the colleague handling them.
- Ready for follow-up. Request updated documents when something changes, and have the evidence at hand for an audit or a dispute.
- A trail you can rely on. Every step is recorded in an audit trail that shows if it has ever been altered.
11document types ready to use
6languages for the app and reports
3clear outcomes, each explained
EUdata stored and encrypted in the EU
Who it is for
For teams that need to know who is on the other side
Trading companies
Check suppliers and buyers, and the trade documents behind a shipment, before goods or money move.
Compliance and onboarding
Run the same business-verification checks on every new customer and partner, with a record of every decision.
Finance and procurement
Verify new vendors and their bank details before the first payment.
Platforms and marketplaces
Build verification into your own onboarding through the API and webhooks.
Security and data
Built to handle sensitive documents
Encrypted, stored in the EU
Documents and data are encrypted and stored in the European Union (AWS, Stockholm region).
Tamper-evident audit trail
Every case event and configuration change is recorded in a chain that shows if it has been altered.
Clear retention
Cases are erased automatically when their retention period ends, or earlier on request.
Secure sign-in
Sign in with Google, Microsoft, an email code or a password, with two-step verification available.
Two ways to buy
A subscription for your team, or a single verification
Subscription
For teams that verify regularly. Each plan includes a number of verifications per billing period, user seats, report languages and, on plans that include them, API access and webhooks.
Subscription plans →One-time verification
For a single check. Pay once, with no subscription, and follow the result and download the report through a simple account that needs no password.
One-time verification →Questions
What people ask first
What is business verification (KYB)?
Know Your Business: confirming that a company is who it says it is: that its documents are consistent and unaltered, that it and the people behind it are not on sanctions or PEP lists, and, where a register is available, that the register agrees.
How long does a verification take?
Once the documents are in, a case is usually decided within minutes. Cases that need a person’s attention are marked Review Required, with the reasons.
Does the company I’m checking need an account?
No. You send them a secure link and they upload their documents from any device without signing up. The link expires and can be protected with a one-time code.
Which countries do you cover?
Documents from any country can be read and checked. Register lookups depend on what each country makes available, for example GLEIF worldwide, EU VIES and UK Companies House. The report always says which checks were possible.
Is an “Approved” result a guarantee?
No. It means the checks KeyWho could carry out found no reason for concern. It supports your decision but does not certify that a company is legitimate or that its documents are genuine.
Where is our data stored?
In the European Union, encrypted, on Amazon Web Services in Stockholm. Cases are erased when their retention period ends, or earlier on request.
Before you pay. Before you sign.
Before you commit.
Get the documents. Check the details. Make an informed decision.